The advent of email transformed business communications, especially when it comes to big companies and offices. Fax distribution and rummaging through heaps of mail and filter out unwanted correspondence are no problems for your business. Though you do have spam emails, you can classify messages based on importance and block spammers to send you unwanted messages with malicious links in the email content. You also have the option to send automated messages. Then, you need to protect your email data and keep all business information secure from cyber hackers.
According to an article published on Techcrunch.com, these days, you will find many encrypted messaging apps that protect all your business messages, calls, chats, and video calls. You can opt for such apps apart from email to ensure seamless business communication.
In this article, we will walk you through the five benefits of email encryption to protect your business information.
1. Maintains privacy
When it comes to encryption, it focuses on the integrity feature of cybersecurity’s CIA, which means confidentiality, integrity, and accessibility chord. All businesses as well as the governments like to ensure that all their data is safe and protected. Be it, classified info, intellectual property, the use of encryption prevents data from being seen by unofficial people. This way, encrypted emails maintain privacy.
2. Ensures compliance
You will find several compliance guidelines that need encryption. For instance, CJIS, HIPPA, as well as, CFPB need encryption, and the GDPR strictly suggest encryption. Though every regulation does not need encryption, however, most mention that if any risk assessment discovers electronic Personal Health Information (ePHI), Nonpublic Personal Information or NPI, or Personal Identifiable Information (PII) susceptible to some risk, businesses must implement email encryption. You can read how it works on websites that offer encryption solutions.
3. Maintains efficiency
When your emails are encrypted in the email platform, the workforce will not need to use extra programs to secure business messages. In such a case, the responsibility rests with the email provider. Therefore, rather than chasing numerous processes to safeguard email attachments, your staff can send and receive emails faster, thus improving efficiency.
4. Easy on your budget
Based on how the email encryption server is installed, it may help you save money. For example, if a business uses some email service with integrated encryption in the server, that company will not need to invest in an additional server for email encryption, which means cost savings.
5. Ensures authentication
Spam messages exist and alive, however, when you use email encryption, it will help your staff to recognize a genuine sender. With the use of encryption together with a digital signature, it helps the recipient understand that the sender of the message is authentic and information unhampered. You can use this tactic to prevent spoofed emails from tainting a business’s system via a staff account.
Conclusion
Email encryption is mandatory for protecting business data from getting into the hands of unscrupulous hackers. Protect your information through encryption because cyber hackers are waiting for that opportunity to intrude into your email system and target data, thus making your email accounts vulnerable to online threats.